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WOC2014 TOKYO in conjunction with 29th Asia-Pacific Academy of Ophthalmology Congress/118th Annual Meeting of the Japanese Ophthalmological Society/Host:Japanese Ophthalmological Society/Co-Host:Asia-Pacific Academy of OphthalmologyWOC2014Tokyo

Call for Abstracts

Upload Presentation Files Site has been closed.

< For Oral Presenters >

If you have not submitted your presentation file, please bring it to Speaker Ready Room at the venue.

-Speaker Ready Room Location

Tokyo International Forum:Glass Building 4F Room G404
Imperial Hotel: 4F, Room Kusunoki

-Speaker Ready Room Open Hours:

April 1 (Tue)
12:00 - 18:00
April 2 (Wed)
07:00 - 17:30
April 3 (Thu)
07:00 - 17:00
April 4 (Fri)
07:00 - 17:00
April 5 (Sat)
07:00 - 17:00
April 6 (Sun)
07:15 - 11:30

< For E-poster/E-video Presenters >

If you have not submitted your poster/video file, please bring it to E-poster/E-video Room at the venue.

-E-poster/E-video Room Location

Tokyo International Forum:Glass Building 5F Room G505
Imperial Hotel: 2F, Room Hana

-E-poster/E-video Open Hours:

April 1 (Tue)
15:00 - 18:00 (Imperial Hotel only)
April 2 (Wed)
07:00 - 18:00
April 3 (Thu)
07:00 - 18:00
April 4 (Fri)
07:00 - 18:00
April 5 (Sat)
07:00 - 18:00
April 6 (Sun)
07:00- 12:00 (Tokyo International Forum only)

Create and Upload Your Presentation before Traveling to Tokyo

Authors whose work is selected for presentation are required to upload their presentations to the submission site by the middle of March 2014.

Please note that, in addition to online submission in advance, all presentations should be saved on a USB memory or CD/DVD-ROM, and brought to the Speaker Ready Room. If your presentation contains links to video files or sound files, please be sure to bring not only your PowerPoint file, but also your video files or sound files.

Creating Your Presentation

All presentations must be created in, or converted to, Microsoft PowerPoint.
Acceptable software** for presentations:

  • - Microsoft PowerPoint 2010, 2013 (recommended)
  • - Microsoft PowerPoint 2007

Important Note: In all cases, please make sure that any files you use are compatible with Windows.

**  MACINTOSH USERS: If you use Keynote, please convert it to MS PowerPoint format and be sure to check it at Speaker Ready Room onsite.

Guidelines for Invited or Submitted Free Papers

  • Please insert a title slide that includes: authors, title and genre.
  • Please create a folder that is named with the Entry No. and your name.
  • Place your PowerPoint file and movie/sound files (if the PowerPoint file has the links to them) in the folder created above as the PowerPoint file.
  • Create a zip file from the folder. (Refer to "How to make a zip file" below.)
  • Upload the zip file from the submission site.

Guidelines for Instruction Courses

  • Please insert a title slide that includes: authors, title and genre.
  • Please create a folder that is named with the Entry No. and your name.
  • Place your PowerPoint file and movie/sound files (if the PowerPoint file has the links to them) in the folder created above as the PowerPoint file.
  • Combine every presentation into ONE file. The system manages only one presentation at one time.
  • Create a zip file from the folder. (Refer to "How to make a zip file" below).
  • Upload the zip file from the submission site.

Guidelines for E-posters

  • Create a normal PowerPoint presentation with multiple slides.
  • Please include a title slide that includes: title, authors and topic category.
  • There is no slide limitation.
  • E-posters cannot contain animation effects / video files / sound files.
  • Please do not add notes in the Notes Area.
  • Please use an Aspect Ratio of 4:3.
  • E-Poster will be displayed on an LCD monitor (Width: 47.5 cm / Height: 27 cm, 21 inches) in the Landscape position.
  • Upload the presentation file from the submission site.

<How to make a zip file>

Windows:
http://windows.microsoft.com/en-hk/windows/compress-uncompress-files-zip-files#1TC=windows-7
Mac:
http://support.apple.com/kb/ph4048

- Conflict of Interest (COI) Disclosure

Authors/Presenters are responsible for disclosing all financial and personal relationships between themselves and others that might be perceived by others as biasing their work, even when there is nothing to disclose. To this effect, a slide at the beginning of your presentation should contain a brief summary of conflict(s) of interest. Click here to download COI templates for your presentation.

- Fonts

All PCs will have the standard Windows Fonts. Arial and Helvetica are recommended for clarity and compatibility. If you use a special font or particular scientific symbols, it should be embedded into your PowerPoint presentation. For instructions on this process, please click on the following link: http://support.microsoft.com/kb/826832/en-us.

High color contrasts between the text and background are recommended for easier readability for the audience. Avoid using red or green on a dark background. Confirm a font size of at least 12 points and the preferred size is 36 points.

- Aspect Ratio

Please use an Aspect Ratio of 4:3 (landscape). The ratio can be set at "Page Setup" of PowerPoint.

- Images

Be careful of the size of images if you insert them into your presentation. It is recommended to compress the image size beforehand by using programs such as Photoshop. Large images which are created with digital cameras and scanners will make the resulting PowerPoint file very large. This may cause the presentation to load slowly. To avoid this, insert them directly into PowerPoint.**

**MACINTOSH USERS: If you use a version of PowerPoint prior to 2008, please be sure embedded pictures are not in TIFF format. These images will not show up in PowerPoint. With PowerPoint 2008 for Mac, TIFF inserted images will be compatible.

- Movie / Sound Files

All presentations except for E-posters can contain video files or sound files.

If your presentation contains links to video files or sound files, all videos or sound should be tested and checked in advance in the Speaker Ready Room to be sure they work properly.

Please take steps to compress your videos. Uncompressed videos will take longer to upload. Copy your video and sound files, if included, into the same folder as the PowerPoint file. This will eliminate the problem of PowerPoint losing the link to the files.

Movie:
Windows media video (.wmv) format
Sound:
MPEG Audio Layer 3 (.mp3) format

Uploading Your Presentation

Upload Presentation Files Site has been closed.

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Call for abstract

The Scientific Program Committee of the WOC welcomes the submission of abstracts for presentation at the World Ophthalmology Congress®, April 2-6, 2014 in Tokyo, Japan.

All abstracts must be submitted in English at
https://www.myregistration.net/woc2014/my/login/login.html and comply with the guidelines below.

Deadline, Review and Acceptance

Please note that the abstract submission is now closed.
Thank you very much for your submissions.

Online submission of abstracts will open on March 1, 2013. The deadline for abstract submission is
July 26, 2013 at midnight in Tokyo. Submissions will be reviewed by the WOC 2014 Scientific Program Committee. Primary authors will be notified of acceptance by early October, 2013.

Presentation Types

Abstracts will be accepted for consideration by the Scientific Program Committee in the following categories: (Please note that abstracts will be submitted with author indicating preference for Free Paper or Poster presentation, but the committee will determine the presentation method. Authors will be informed of acceptance or rejection of submission by the Scientific Program Committee.)

  • Free Papers - Presentations of 5 minutes in length, followed by 3 minutes of discussion led by session moderators. Research results or interesting cases can be presented.
  • Posters - Electronic display of the latest research results in the field of study
  • Videos - Short videos of 1 to 5 minutes in length:
    • Presentation of a new examination, investigation, or technique
    • Presentation of an interesting case and how it was managed
    • Discussion led by moderator will follow the video presentation.
  • Instruction Courses - Submit a topic and a suggested list of speakers. Describe in a short synopsis the content of the course, target audience and educational goals.

Videos

  • Videos should be 1 to 5 minutes in length.
  • Acceptable video formats are; .MP4 and .FLV
  • The videos should include narration.
  • Deadline of the video upload: July 26, 2013.
    The videos should be uploaded through this website no later than July 26, 2013.
  • How to upload: Please click here to upload your video.

Procedure for the Submission of Abstracts

※Each individual may submit only one abstract for each presentation type (free paper, poster, video, or instruction course), up to a maximum of three abstracts, as presenting author at the congress.

1. Submit your abstract at https://www.myregistration.net/woc2014/my/login/login.html. You will receive a confirmation of your registration in the software system and your password  by email.

2. Enter the following:

  • Title
  • Presentation Type
  • Subspecialty or Topic Area
  • Authors
  • Affiliations of Authors (e.g., University of Melbourne, Melbourne, Australia)

The first author listed should be the presenter. For courses, there may be two or three speakers. List all who will participate.

3. Enter the body of the abstract.

Abstracts for papers and posters should be organized as follows:

  • Objective/Purpose
  • Materials/Patients
  • Methods
  • Results and Conclusion

Abstracts for videos should contain:

  • Objective/Purpose
  • Summary of Content

Abstracts for courses should contain:

  • Objective
  • Summary of Content/Synopsis of the Course
  • Target Audience (e.g., general ophthalmologists or subspecialists)
  • Educational Level (e.g., beginning, intermediate, advanced)

Do not include any figures, tables, charts, references or illustrations. Avoid statements like "Results will be discussed," which may lead to rejection of the abstract. All abstracts must not exceed 400 words in length for the body text and written in English. The title of the subject should be within 30 words in English.

Abstract submissions can only be made electronically through the congress website.
Abstracts received by fax cannot be accepted. Registration for the congress is required when submitting an abstract.

The ID Number is generated when an abstract is submitted. During the submission period, you may edit your abstract with this ID number and the password. Please retain them for future reference.

After the deadline for abstract submission, any change related to abstracts cannot be made. Please make sure all the submitted information is accurate before the deadline.

Questions regarding the abstract submission process should be directed to: woc2014tokyo@congre.co.jp.

Author Agreements

By submitting the abstract, the author confirms and agrees to the following:

  • All authors approve submitting this work for presentation.
  • The authors have done the work reported in the abstract and take full responsibility for the contents.
  • The authors transfer all copyright ownership of the abstract to the World Ophthalmology Congress 2014.
  • The Scientific Program Committee reserves the right to determine the format of presentation (free paper or poster).
  • The authors agree to confine their presentation to the topic in the abstract.
  • The presenting author should attend the Congress to present the abstract if selected for the program.
  • The presenting author should immediately notify the WOC Scientific Program Committee if he/she is unable to make a presentation or if the presenting author must be changed.
  • If an individual replaces the presenting author, that individual may not be the presenting author of another submitted abstract.
  • The authors guarantee that clinical studies and any animal tests have proceeded with the official approval by the relevant institutional review board, and any other relevant authorities.

Topic Categories

  • Cataract
  • Contact Lens and Refractive Error
  • Evidence Based Ophthalmology
  • External Eye Disease, Cornea, Eye Banking
  • Eye Trauma and Emergencies
  • Glaucoma
  • Immunology, Molecular Biology and Microbiology
  • Low Vision and Rehabilitation
  • Neuro-ophthalmology
  • New Technology and Alternative Medicine
  • Ocular Imaging
  • Oculoplastics, Lacrimal System and Orbit
  • Oncology
  • Ophthalmic Education
  • Ophthalmic Epidemiology
  • Ophthalmic History
  • Ophthalmic Nurses, Orthoptists and Allied Eye Care Personnel
  • Ophthalmic Practice and Socioeconomics
  • Pathology
  • Pediatric Ophthalmology, Genetics
  • Pharmacology, Ocular Drug Delivery
  • Prevention of Blindness/VISION 2020
  • Refractive Surgery
  • Retina - Medical
  • Retina - Surgical
  • Strabismus
  • Teleophthalmology and Computers
  • Uveitis, Intraocular Inflammation

Publication

The abstracts will be published on the WOC2014 website. Abstracts should be submitted in clear and concise English. The author is responsible for using correct grammar and spelling, but the Scientific Program Committee reserves the right to edit abstracts for grammar and spelling.

Evaluation

Abstracts will be reviewed for their structure, content, perceived value to registrants in the WOC and degree of innovation. All decisions are final.

Financial Disclosure

Presenters at the 2014 WOC (including poster session presenters) will be required to disclose any financial interests related to the presentations. Disclosure information must be submitted when an abstract is submitted on the website.

Registration and Travel Costs

All presenters will be required to register for the Congress no later than October 31, 2013.

According to the policy of the International Council of Ophthalmology and the requirements of the World Ophthalmology Congress, all presenters will be responsible for their own registration fees, hotel and travel expenses. We regret that we cannot waive registration fees or cover expenses for any speakers.

Travel Grants

WOC2014 Tokyo intends to offer Travel Grants to participants to defray the cost of attending WOC2014 Tokyo to present accepted abstracts.

We are pleased to announce the details of the Travel Grant.

Amount:
USD 1,000
Applicant Qualifications:
Non-Japanese citizens (those who do not have Japanese nationality) who submit abstracts.
No conditions in terms of an applicant's country of residence or age.
Number of Grants:
300
Notification:
Early October, 2013
Payment:
To be paid in cash during the congress period.
No payment will be made in case of absence from the congress.
Note:
There is no exemption nor support for registration fees and hotel / travel expenses.

Those who would like to apply for a Travel Grant, please fill in the details as requested on "My Page" when you submit your abstract. All applications will be reviewed and the Travel Grants will be awarded based on distinguished abstracts.

  • SUBMIT
  • Submission site For Japanese、日本の先生のご登録はこちら

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